Jobs and Internships

About the Position

We are seeking a highly organized and proactive Executive Assistant to support our Executive Director and broader team. The ideal candidate will manage schedules, coordinate meetings, and handle communication while maintaining confidentiality, professionalism, and a high level of organization.

Compensation and Benefits

Salary range of $22-$33/hour ($46,000-$68,000 annually). Benefits include generous paid time off, health care insurance, dental insurance, and retirement. This is a full-time, limited service position funded through December 30, 2025.

Responsibilities Include:

Scheduling and Forecasting: Manage the Executive Director’s calendar by scheduling meetings, appointments, and events. Anticipate future scheduling needs and make necessary adjustments to optimize the Executive Director’s tim

Communication: Support internal and external communication strategies. Manage correspondence and respond to inquiries for the Executive Director and the BBF Team as directed. Collaborate with team members to ensure accurate and current information is represented on BBF’s website.

Website Content Management: Regularly update and maintain website content, including event announcements, resources, and documents. Collaborate with team members to ensure accurate and current information is represented online.

Meeting Coordination and Documentation: Attend meetings, taking detailed minutes and documenting outcomes. Prepare follow-up reports and track action items to ensure accountability and progress.

Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics.

Project Support: Take on special projects and other administrative tasks as assigned that align with the mission of Building Bright Futures.

Desired Expertise

Communication: Excellent written and verbal communication skills. Strong interpersonal skills, with ability to create positive, trusting, professional relationships with diverse colleagues internal and external to the organization.

Action: The ability to work independently and handle multiple tasks simultaneously. Excellent organizational and time-management skills.

Policy: Understanding of public systems that serve children and families preferred.

Tools: Experience with, or an ability to quickly adapt to technology that supports collaborative and virtual work including Google Suite, Microsoft Office Suite, Slack, Zoom, and SurveyMonkey preferred.

About Building Bright Futures

Building Bright Futures works to improve the well-being of children and families. Building Bright Futures (BBF) is Vermont’s Early Childhood State Advisory Council (SAC) mandated by Vermont’s Title 33 Chapter 46 and the federal Head Start Act. BBF is a small, vibrant nonprofit with a team of 17 full- and part-time staff working across the state with a central office in Williston, Vermont. BBF supports a statewide network consisting of 12 Regional Councils and 7 committees that move the Vermont Early Childhood Action Plan (VECAP) forward; both of which inform the priorities and recommendations from the SAC. This network links community-based and state-level planning and program development with the SAC. The organization interfaces with dozens of community-based partners and State of Vermont agencies and departments in order to build a more coordinated system and improve outcomes for each child in the prenatal period to age 8 and their family in Vermont.

To Apply

Please email a cover letter, resume, and three references by Friday, November 1 at midnight. Please send application materials as one PDF labeled: lastname_firstname_Assistant to: [email protected]. Position is open until filled.